SCAM ALERT FOR VENDORS

As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists. 

Santa's Elves are hard at work, check back often as we add new information constantly!

VENDOR WEBINAR

A MUST SEE FOR ALL VENDORS! LEARN ABOUT THE EVENT, LOAD IN AND IMPORTANT UPDATES

Use this handy Getting Ready Checklist to ensure you are set to go for the show! This coincides with all the information below and makes sure you do not miss anything. 

DOWNLOAD HERE

Table of Contents

1. General Information
2. Facility & Utility Services
3. Decorator Services
4. Move In & Move Out
5. Food Sampling
6. Parking
7. Booth Guidelines 
8. Rules & Regulations
9. How to Set up your Exhibitor Listing
10. Sales Tax 
11. Social Media Tips
12. Ticket Information
13. Marketing Opportunities
14. Exhibitor Badges
15. Show Hotel
16. Show Insurance
17. Questions
18. Scam

General Information

VENDOR WEBINAR - A GUIDE & REVIEW OF THE VENDOR KIT!

SHOW MANAGEMENT 
The Salt Lake Family Christmas Gift Show is produced and managed by: 
Marketplace Events LLC
2000 Auburn Dr., Ste 200 
Beachwood, OH 44122 
(800) 521-7469
www.marketplaceevents.com
www.familychristmasgiftshow.com

CONTACT US

SHOW HOURS 

SHOW OFFICE

The show team can be found at the end of  Aisle #1400, near Dock Door #5 during move in and show hours.

SECURITY 

Security guards will be on duty 24 hours each day during the show. Every reasonable precaution will be taken to protect Vendors’ property, but Show Management assumes no responsibility for any losses due to fire, theft, robbery, damage, accident, or other causes.   

Please take the following suggestions under advisement: 

• Do not leave your booth unattended during set-up, show, or move-out

Facility Ordering and Information

Exhibitor Services Manual - Modern Expo - Salt Lake Christmas '24

Order Online Here**: Modern Expo Ordering Form

Important Deadlines

• Friday, November 1, 2024
  • Pre-Order Discount Deadline: all orders must be received along with full payment to qualify for discounted pricing.
• Monday, September 30, 2024
  • First Day Advanced Warehouse Freight Delivery
• Friday, November 8, 2024
  • All Advance Shipments must be received in warehouse. Late fee may apply to shipments arriving after this date.
• Tuesday, November 12, 2024
  • Direct to Show shipments may begin to arrive at exhibit facility.

SHOW DECORATOR SERVICES & ELECTRICAL

Exhibitor Services Manual - Modern Expo - Salt Lake Christmas '24

Modern Expo & Events is pleased to have been selected as the show decorator. In the above manual, you will find:

• Important Show Dates & Information
• Service Order Forms, including:
  • Booth Packages
  • Booth Furnishings
  • Electrical Service
    • Mountain America Expo Center’s overhead lighting is very good and many exhibitors find this in-house lighting adequate. Battery powered electrical is an alternate solution for you.
  • Material Handling
  • Labor
• On-line Ordering Instructions
• Payment Instructions
• Terms & Conditions

Please contact Modern Expo with any questions you might have concerning decor to exhibitor services:

• 801-983-8160
• expo@modernexpo.com
  

WIFI INFORMATION

Internet, Wi-Fi or Phone: Wifi is $60 per day, per device. 

Order link:
Wifi Ordering

For additional questions call Darren Satterwhite at 385.468.2284  
After hours call MAEC Guest Services Office phone 385.468.2266

2024 MOVE IN SCHEDULE

Booth #'s - Salt Lake Family Christmas Gift Show '24 - Subject to change at any time!

Please be aware, there is no drive in capabilities, hand carry & hand carts ONLY.

IMPORTANT LOAD IN INSTRUCTIONS

For this year, please ensure you are entering the north gate when loading in your items.

2024 MOVE-OUT INFORMATION

Vendors may not dismantle or remove exhibit materials before 9:15pm on Saturday when the show closes.  This policy will be strictly enforced and is a Fire Marshal rule.  Any vendor violating this rule may not be permitted to exhibit in future shows.

MOUNTAIN AMERICA EXPO CENTER FOOD & BEVERAGE POLICY

Please review prior to the show to ensure you are following the building guidelines for sampling and selling.

Alcohol Sales Requirements:

• No alcoholic beverage sampling may occur on site.

Food Or Consumable Items:

• Sample Size:  Sampling must be no more than 2 ounces for foods and 4 ounces for beverages.
• New This Year: All Food & Beverage vendors are required to pay a flat fee of $100 if selling any products that can be readily consumed on site. This will be assessed by Sodexo.
• All F&B vendors are required to turn in the Outside Food & Beverage Waiver and Sampling Form - Sodexo to Sodexo no later than (30) days prior to event start date for approval of any F&B items being supplied outside of Sodexo.
• No concession related food or beverage can be plated or served for onsite consumption without approval from Sodexo.  Every specialty food product must be pre-packaged and prepared for home consumption.  

Health Department Guidelines:

Vendors selling or sampling food must have a  Temporary Food Establishment Permit and may require a Temporary Food Handlers Card obtained through the Salt Lake County Health Department.  You may call 385.468.3845 to discern whether your product requires a permit or a Food Handlers Card. Applicants can email their application to  SL County Health Dept..  You must apply at least 12 days in advance of the show to avoid a $45 late fee.

Please note that every vendor with food products being sampled and/or for sale must have a temporary hand washing station in their booth.  See examples in the Food Safety Guide & Temporary Food Service Guide.  It is up to you to make sure that you are in compliance with Salt Lake’s Health Department requirements. 

PARKING

Parking at the MAEC: 

FREE. No parking at the back loading docks areas.  Use the North East parking area for all vendor staff leaving the front of the building for your customers.

Additional parking is available at the NICE inContact building across State Street from Expo Center available after 5 pm weekdays and all hours Sat and Sun.  

RV Parking:

No RV’s overnight at the Mountain America Expo Center. Please see below for suggested RV Parking:

• Mountain Shadows RV Park:  13275 S. Minuteman Dr., Draper, UT.  801.571.4024. Located 5 miles from MAEC. 
• Salt Lake KOA:  1400 West N Temple, SLC, UT 84116.  801.328.0224 Located 16 miles from MAEC.

Rules & Regulations

ELECTRICAL, LIGHTS & POWER REGULATIONS

VEHICLES IN EXHIBITS

Vehicles must be pre-approved by show management.

• A set of keys must be left with Show Management for the duration of the show.

• All vehicles must have a locking gas cap or gas cap sealed with tape and no more than 1 gallon of fuel in the
• vehicle.
  
• All vehicle batteries must be disconnected and have cables taped. Please contact Show Management to have
• this scheduled.

• Fueling/refueling inside the building is prohibited.

• All RV, trailers, etc. must have a working smoke detector in place while in the building.

FIRE CODE REQUIREMENTS

Your booth display must be flame retardant.  Tree branches, hay stacks, sawdust, or other highly combustible materials will not be allowed in any exhibit.  All drapes, curtains, table coverings, skirts, carpet, or any decorative materials used in exhibits must have a fire-rating tag and/or be flame retardant.  (International Fire Code 2015 Section 800).  The use of oil cloth, tarpaper, sisal paper, nylon, orlon and certain other synthetic materials cannot be made flame retardant and their use is strictly prohibited.

Any enclosed or covered exhibit, including trailers, canopies, awnings, etc. exceeding 100 square feet, must have a smoke detector installed at the peak of the structure.  Covered exhibits that are 300 square feet or greater will require the service of a certified Fire Watch Personnel at the cost of the vendor.

All merchandise and materials must be contained within the exhibit space for the duration of the show and you may not extend your display into the aisle, stand or sit in the aisle. This is a fire code requirement!

HEALTH DEPARTMENT REQUIREMENTS

Vendors selling or sampling food must have a Temporary Food Establishment Permit and may require a Temporary Food Handlers Card obtained through the Salt Lake County Health Department.  You may call 385.468.3845 to discern whether your product requires a permit or a Food Handlers Card. Applicants can email their application to healthfood@slco.org.  You must apply at least 12 days in advance of the show to avoid a $45 late fee.

Please note that every exhibitor with food products being sampled and/or for sale must have a temporary hand washing station in their booth.  See examples in the Food Safety Guide & Temporary Food Service Guide.  It is up to you to make sure that you are in compliance with Salt Lake’s Health Department requirements. 

No concession related food or beverage can be plated or served for onsite consumption without approval from your show manager.  Every specialty food product must be pre-packaged and prepared for home consumption.  

You may obtain hot water for your hand washing station at the NW end of the building (hall 5) through the single door in the black wall by the “Twin Peaks Market”.

MICROPHONES, AUDIO EQUIPMENT AND MUSIC

Booth Guidelines

Booth Planning 101 Video - Tips and Tricks about planning your booth space.

Booth Expectations

We ask you to plan your space to incorporate holiday décor. We know from other shows that those booths that are decorated do better! The shoppers love feeling festive!

Flooring
Covering the entirety of your booth's floor is required.  Please be prepared to put down some type of clean, professional-looking floor covering that covers 100% of the booth’s square footage such as carpet, foam tile, remnant etc. All edges must be secured. You may bring your own or rent from Modern Expo.

Table Skirting
It is mandatory that all tables are properly skirted. Skirting must go from the edge of the table to the floor on all four sides. All skirting must be pressed and neat. Use of plastic tablecloths, sheets, shower curtains or any type of  “makeshift” tablecloths is not permitted. We strictly enforce this and will skirt all incorrectly skirted tables at the vendor’s expense.

All inventory and personal items must be stored COMPLETELY OUT OF SIGHT. Your booth should look professional and inviting to the attendee. Limited storage is available on a first come first serve basis, please reach out to the onsite team for assistance.

Sales Tax

CLICK HERE for the Utah State Temporary Sales Tax Application

1.  Do I need to complete the application if I am a Utah Business - Yes, please follow the instructions on the top of the application? You will file and pay through the temporary sales tax license as you are doing an offsite sale away from your normal place of business.

2.  Do I need to complete if I am not selling - Yes, please follow the instructions on the top of the application.

3. Tax Identification - You only need to complete one form of a tax id if you plan on selling.  Choose the one applicable to your business

4.  How do I pay for my outstanding events - Please call us at 801-297-6303 and we can take payment over the phone. We can take a check or credit card. If you use your checking account with a routing and account number, there is not at fee, if you use credit or debit, there will be a fee. Outstanding events must be resolved before you can set up.

5. TAX RATE - Tax rate for merchandise is 7.25% pre-packaged food 3%

6. When will I receive my license - You will receive the license at the event

7. I have another person selling in my booth -   If there is more than one person selling in the booth and paying his or her own taxes, each person must complete the application

8. Where do I send the application - Please email to specialevent@utah.gov.

Ticket Information

WILL CALL

This will be located within the main lobby during event hours.

DISCOUNT PROMO CODE

Please feel free to use the below discount code to advertise and help guests get a few dollars off of their admission tickets for the event. This can be used by all vendors!

VENDOR BADGES

HOTEL INFORMATION

• Hyatt House
  • Hyatt House - Booking Link
  • Located 0.9 miles from MAEC on 9685 S. Monroe St., Sandy, UT 84074
  • Phone Number: 801.304.5700
  • Breakfast included.  Shuttle service with advance notice. 
• Homewood Suites by Hilton
  • Homewood Suites - Booking Link
  • Located 4.2 miles from MAEC on 844 East North Union Ave., Midvale, UT 84047. 
  • Phone Number: 801.561.5999, ask for Frida to make your reservation. 
• Best Western Plus Cotton Tree Inn
  • Located 1.6 miles from MAEC on 10695 S. Auto Mall Dr., Sandy, UT 84070
  • Phone Number: 801.523.8484
  • Hot breakfast served every day.  Restaurants close by. 
• Holiday Inn Express & Suites
  • Located 1.8 miles from MAEC on 10680 S. Auto Mall Dr., Sandy, UT 84070
  • Phone Number: 801.495.1317
  • Includes breakfast.
• Mountain Shadows RV Park:  13275 S. Minuteman Dr., Draper, UT.  801.571.4024.
• Salt Lake KOA:  1400 West N Temple, SLC, UT 84116.  801.328.0224 Located 16 miles from MAEC. 

INSURANCE

Temporary Event Insurance can be purchased here.

A few things to be aware of:

• Vendors will have to pick the show from a drop-down list that includes shows other than just those run by MPE. 
• Marketplace Events is not selling this insurance and doesn’t profit from it in any way.  This is simply a resource for those vendors who don’t already have the required insurance coverage per their contracts. 

The Insurance clause is #5 on the Terms and Conditions page of all booth space contracts. You may use any insurance company for insurance, or your existing plan may already provide the necessary coverage, but it must meet the following requirements: 

• Comprehensive General Liability and All Risk Property insurance
• Coverage must be from the start of move in to the end of move out
• Coverage of at least $1,000,000 for each separate occurrence
• Name Marketplace Events LLC and the venue as additional insured
• Provide a copy of the certificate of insurance (COI) to MPE if requested

Social Media Tips, Posts & Images!

Head here & read through our Social Media Tool Kit and find out lots of great ways to use Social Media to promote your presence at the Salt Lake Family Christmas Gift Show!

Share your show pics or your holiday décor and celebrations with us.

Hashtags: #SaltLakeChristmasShow

Click Here to go to our Facebook Event.

In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the official event.

Click Here for the Social Media Marketing Kit

SCAM WARNING

There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.  

CLICK HERE for more information.

MPE Exhibit/Product Acceptability Standards For 2024 (USA)

As we enter a highly volatile political environment in advance of the 2024 General Election, Marketplace Events (MPE) wants to make clear its position on what content will not be permitted on its exhibit floors in all its US consumer home and holiday shows effective January 1, 2024. MPE shows are welcoming environments built solely to encourage face-to-face commerce. Creating respectful, safe marketplaces where our attendees and exhibitors can come together to learn, shop, compare pricing and do business together is our highest priority.

MPE’s acceptability standards do not permit political candidates, parties or other groups promoting issues or ballot initiatives to participate as exhibitors. In addition, the display or sale of any products or services that are political/partisan in nature or that can be interpreted to promote, incite, or glorify hatred, violence, racial, sexual, or religious intolerance are prohibited. MPE’s judgment in applying these standards will be final.

MPE maintains these policies to ensure a welcoming environment for all attendees and exhibitors.